Own the company's back office: accounting, payroll, purchasing, vendors, facilities, and administrative compliance. The position reports directly to the founders: a single organized person owning both the financial records and the day-to-day running of the business.
What you’ll do
- Maintain accrual-basis books in QuickBooks Online, including monthly close, reconciliations, and costing entries.
- Process biweekly payroll, including timecard and overtime verification.
- Manage accounts payable and receivable; own bill payment end to end.
- Prepare financial statements and reporting for management and investor needs.
- Verify quarterly and annual tax filings (941, state unemployment, W-2 and 1099 cycle).
- Execute purchasing from direction through delivery: source, negotiate, and buy equipment, materials, and services.
- Manage vendor relationships and terms.
- Coordinate facility maintenance, upgrades, and installations through completion.
- Administer new-hire onboarding documentation (I-9, E-Verify, new-hire reporting) and the standing compliance calendar (insurance certificates, filings, required postings).
What you bring
- An active CPA license (required).
- Demonstrated bookkeeping and payroll experience.
- Proficiency with QuickBooks (Online preferred).
- Ability to take loosely defined operational tasks to completion independently.
- Preferred: experience in a manufacturing or inventory-carrying environment.
- Preferred: small-company back-office experience.
- Applicants must be authorized to work in the United States.